Clerk of the Circuit Court
Carol Ownby, Clerk of the Circuit Court
Ruby C. Stout, Deputy Clerk
Sarah A. "Kate" Spry, Deputy Clerk
PH: (804) 492-4442
FAX: (804) 492-4876
Hours:, M-F 8:30 am - 4:30 pm
Land Transactions are recorded from 8:30 am - 4:00 pm
Clerk of the Circuit Court
The Clerk of the Circuit Court is a constitutional officer and is elected to an eight-year term by the voters of the locality. The clerk handles administrative matters for the court, such as managing the Court’s docket and juries, processing all criminal files, and preparing, recording and maintaining court orders, subpoenas and pleadings. All Circuit Court suits and appeals from the lower court are filed and processed by the Clerk. The Clerk has the authority to probate wills and grant administration of estates and serves as general record keeper for the county, recording deeds, deeds of trust, plats and other documents relating to real estate. Other transactions and recordings processed by the Clerk’s Office include judgments, financing statements, partnerships, fictitious names, marriage licenses, concealed weapon permits, passports, military discharges, and a variety of appointments, including ministers and notaries.
Concealed Weapon Permit Application
The fee for a concealed weapon permit is $50.00 payable to Clerk of the Circuit Court.
You can obtain an application from the Sheriff’s Office or download an application from the following website:
Deed Calculation
Genealogy
Cumberland County’s records go back to 1749 when the county was formed. We have the following records: wills, deeds, marriages and court order books. There are very few birth and death records (births 1853-1870 and deaths 1853-1885).
If a researcher provides a book and page number reference, the Clerk’s Office staff will make copies for 50 cents per page.
Marriage License
Marriage licenses are issued in the Clerk's office up to 4:00 PM.
Marriage ceremonies are not performed by the Clerk’s Office.
Fee: $30.00
Certified copy of marriage license: $2.50
License expires 60 days from date of issuance
Both parties must be present
Must be 18 years of age
If under the age of 18 years, a parent must be present and birth certificates presented.
Full names of parents is needed
Please come in one-half hour prior to closing to allow sufficient time to complete the application.
Virginia State Code Marriage Requirements can be found here.
Military DD-214
The DD-214 is filed in the Circuit Court Clerk’s Office of the city or county where you reside.
Please bring the original or an authenticated copy.
There is no fee to file a DD-214.
Notary Applications
Applications for an appointment of Notary Public are available in the Clerk’s Office.
You can also download an application from the following website:
Passport Applications
Effective 07/01/08, passports will be issued for Cumberland County residents only.
PASSPORTS WILL BE ISSUED UNTIL 3:30 P.M.
Applications for passports are available at the Clerk’s Office. You can also download an application from the following website:
Fees for regular passports:
Age 16 or older: $75.00 payable to U. S. Department of State
$25.00 payable to Clerk of Circuit Court
Under age 16: $60.00 payable to U. S. Department of State
$25.00 payable to Clerk of Circuit Court
You must submit a certified birth certificate or previous passport, and two passport photographs.
Please visit the B.O.C. official website for more information concerning passport requirements.
Additional fees for expedited passports and overnight delivery.
Probate / Qualifications
Please call the Clerk’s Office to set up an appointment to probate a will and/or qualify as a personal representative of an estate and to obtain information that will be needed by the Clerk. The original will must be brought to the Clerk’s Office. Any person probating a will or seeking qualification on an estate must have an estimate of the value of all assets owned by the decedent. Please bring a copy of the death certificate.
Virginia's Judicial System
Please see the Supreme Court of Virginia’s website for information on the Virginia judicial system and information on jury service.
For additional details concerning the Cumberland County courts, please visit SCV's website.
Vital Records
Applications to request birth or death certificates are available at the Clerk’s Office. For more information on how to obtain a vital record from the Virginia Department of Health, Office of Vital Records, and their fees, please visit the following website: